ACTIONS: Using workforce data to improve your workforce planning

Systematic workforce planning aligns businesses and human resource needs to improve business outcomes.

Analyse internal workforce supply to identify skills and capability shortages, gaps in succession planning and the skills and capabilities that your organisation may wish to cultivate in future. Identify positions (available now and in the future) that may be viable for returners.
HR team to convene a discussion with the Executive team, focused on future workforce requirements (including numbers, skills and capabilities).
Workforce data can be useful for identifying an issue your organisation might need to address.

Workforce data can be useful for identifying an issue your organisation might need to address. For instance, you could collect data on the rates of absenteeism, employees turnover, injury time lost and workers compensation claims by age and gender. Examples of how this data might look is available in the downloadable resource.

For instance, you could collect data on the rates of absenteeism, employees turnover, injury time lost and workers compensation claims by age and gender. It might look like this:

AGE	ABSENTEEISM	EMPLOYEE TURNOVER	INJURY TIME	WORKERS COMPENSATION CLAIMS

	Female	Male	Female	Male	Female	Male	Female	Male
Below 25 years
25 - 44 years
45 -54 years
55 - 64 years
<65+ years
Total

In addition, you could collect data on the positions/jobs by gender. It might look like this:

POSITION/JOBS			FEMALE	MALE
1	MANAGERS
	11	Chief Executives, General Managers and Legislators
	12	Farmers and Farm Managers
	13	Specialist Managers
	14	Hospitality, Retail and Service Managers

2	PROFESSIONALS
	21	Arts and Media Professionals
	22	Business, Human Resource and Marketing Professionals
	23	Design, Engineering, Science and Transport Professionals
	24	Education Professionals
	25	Health Professionals
	26	ICT Professionals
	27	Legal, Social and Welfare Professionals

3	TECHNICIANS AND TRADES WORKERS
	31	Engineering, ICT and Science Technicians
	32	Automotive and Engineering Trades Workers
	33	Construction Trades Workers
	34	Electrotechnology and Telecommunications Trades Workers
	35	Food Trades Workers
	36	Skilled Animal and Horticultural Workers
	39	Other Technicians and Trades Workers

4	COMMUNITY AND PERSONAL SERVICE WORKERS
	41	Health and Welfare Support Workers
	42	Carers and Aides
	43	Hospitality Workers
	44	Protective Service Workers
	45	Sports and Personal Service Workers

5	CLERICAL AND ADMINISTRATIVE WORKERS
	51	Office Managers and Program Administrators
	52	Personal Assistants and Secretaries
	53	General Clerical Workers
	54	Inquiry Clerks and Receptionists
	55	Numerical Clerks
	56	Clerical and Office Support Workers
	59	Other Clerical and Administrative Workers

6	SALES WORKERS
	61	Sales Representatives and Agents
	62	Sales Assistants and Salespersons
	63	Sales Support Workers

7	MACHINERY OPERATORS AND DRIVERS
	71	Machine and Stationary Plant Operators
	72	Mobile Plant Operators
	73	Road and Rail Drivers
	74	Storepersons

8	LABOURERS
	81	Cleaners and Laundry Workers
	82	Construction and Mining Labourers
	83	Factory Process Workers
	84	Farm, Forestry and Garden Workers
	85	Food Preparation Assistants
	89	Other Labourers

Actions: Using workforce data to improve your workforce planning

Created:

27 June 2021

Modified:

21 July 2022

This resource sets out the actions you can implement by using workforce data to improve workforce planning.

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ACTIONS: Using workforce data to improve your workforce planning

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Actions: Using workforce data to improve your workforce planning

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