Additional Resources

Apps that support flexible working.

On this page:

Technology tools can both promote and hinder success.

The right tools allow teams to thrive in flexible working environments. Teams tend to perform best when there is one tool type (i.e. Dropbox or OneDrive – not both) and staff clearly know how and when to use it.

Some possible applications are shown below in a table adapted from the NSW Government’s Managing a dispersed team handbook.

Talk to your relevant IT section about the suitability of any of these applications.

Task Applications Description
Communication Microsoft Teams Instant messaging, video and collaboration system with ability to share documents, images and emails. It is an all-in-one application.
Slack Slack can be used if you don’t have Microsoft Teams. It offers similar features - www.slack.com
What’s App Informal communication application for quick text and images exchange - www.whatsapp.com
Yammer Ability to create private channels and share documents.
Note Taking One Note Organising thoughts, to-do lists, and projects - www.onenote.com
Evernote Taking notes, clipping web pages and recording audio - www.evernote.com
Google Keep Ideal for collecting images, drafting documents, and creating checklists - keep.google.com
Project Management Trello Visual boards with project cards given to team members to track task completion - www.trello.com
Asana Create lists of tasks and subtasks that can be used for project management, goal-setting, brainstorming and meeting agendas - www.asana.com
Monday! Create highly customised spreadsheets in which everyone on a team logs the task they need to complete and updates them with status reports and other relevant information.
Team Ahoy Simple and visual project management tool - www.teamahoy.com
Document Sharing Dropbox Independent cloud storage application. Available across devices (mobile, tablet, computer).
OneDrive Cloud storage application own by Microsoft. Available across devices (mobile, tablet, computer) - www.onedrive.com
Google Drive Cloud storage application own by Google. Available across devices (mobile, tablet, computer) - www.google.com

You can read more in the Apps that support flexible working resource.

Useful Resources

Resource Details Link
Flexible by Design

A framework that outlines the benefits, reasons and principles behind flexible work as well as the organisational journey to achieve a healthy work-life blend.

https://www.forgov.qld.gov.au/flexible-by-design
Flexible working for Managers

A comprehensive suite of resources to help managers implement flexible working.

https://www.wgea.gov.au/topics/workplace-flexibility/flexibility-for-managers
Flexible working case studies

A set of case studies from various workplaces where organisations have encountered similar challenges.

https://www.psc.nsw.gov.au/workplace-culture---diversity/flexible-working/implementing-flexibility--resources-for-people-and-culture-teams/leading-implementation-of-flexible-working/case-studies
A Guide to Managing Your (Newly) Remote Workers

An overview of common challenges faced by remotely working teams, and a some tangible hints and tips to improve performance.

https://hbr.org/2020/03/a-guide-to-managing-your-newly-remote-workers
21st Century Work Life and leading remote teams

A podcast that looks at different ways of earning a living, using technology at work and managing teams.

https://player.fm/series/21st-century-work-life-and-leading-remote-teams
Flexible Working diagnostic assessment

A readiness assessment to understand where you are now, determine your flexibility vision and identify key priorities.

https://www.wgea.gov.au/topics/workplace-flexibility/performing-a-diagnostic-assessment

Check out more Useful resources.

Workplace flexibility

Use workplace flexibility to support diverse and innovative workforces.
What is flexible working?

Flexible work is most commonly defined by what it is not – not the 9 to 5, central office arrangement.
Maturity assessment

Understanding the context and maturity of your business is a crucial first step in integrating flexible working arrangements.
A policy approach

A formal policy on flexible work explicitly states the intent and practices of an organisation.
Guidance for managers

Managers are critical enablers of workforce flexibility, serving as the bridge between policy and practice.